Invoicing Zone
EU-compliant invoicing

Bill clients across the EU without the paperwork

Issue VAT-compliant invoices, track payments, and stay audit-ready — built around the EU VAT Directive so your accountant never has to ask for a reissue.

Free during beta No card required EU-hosted data
Article 226Reverse charge

Built and run from the European Union

  • EU VAT compliant
  • GDPR ready
  • EU-hosted data
  • 3 languages out of the box
  • Multi-currency by design
The problem

Invoicing eats hours you should be billing for

Most freelancers and small teams in the EU still juggle a spreadsheet, a Word template, and a sticky note that says “add VAT later”. Mistakes pile up. Reissues take days. Audits get uncomfortable.

Manual templates that drift

VAT numbers, addresses, and sequential numbers copy-pasted between files, with no source of truth.

Missing mandatory fields

Article 226 lists 15 fields — most templates miss at least three, and accountants reject the rest.

Awkward intra-EU rules

Reverse charge, intra-community supply, and exemption references are easy to get wrong, hard to remember.

The fix

One workflow that produces correct invoices, every time

Invoicing Zone is the small layer between you and EU VAT rules. Set up your billing identity once, add your clients and products, then issue invoices in seconds — with the right fields, the right wording, and the right numbers.

  • Per-company sequential numbering with audit traceability
  • VAT note presets for reverse charge, intra-community supply, and exemptions
  • Dashboard with year revenue, outstanding, and overdue at a glance
  • Export every invoice as PDF for digital archiving

Everything you need to get paid

A clear workflow: set up your company, add clients and products, then issue and track invoices with confidence.

Invoices that look professional

Polished invoices with line items, taxes, and your branding — ready to send in minutes.

Clients & products in one place

Customers and catalogue organised so billing stays fast and consistent.

Dashboard & insights

Revenue, outstanding balances, VAT collected, and trends at a glance for the year.

Company & banking details

Store VAT, address, and bank info once — reuse on every document.

EU VAT Compliant

Built for European invoicing rules

Invoicing Zone follows the EU VAT Directive 2006/112/EC (Article 226) so every invoice you issue meets the formal requirements for VAT deduction across all EU Member States.

All 15 mandatory fields

Every invoice includes all data points required by Article 226 of the EU VAT Directive 2006/112/EC — supplier and customer names, addresses, VAT IDs, sequential numbering, and more.

Supply date tracking

Separate supply/completion date field as required when the date of supply differs from the invoice issue date.

VAT rate & amount display

Taxable amount, VAT rate, and VAT amount are calculated and displayed per invoice — ready for input VAT deduction by your clients.

Reverse charge & exemption notes

Built-in presets for 'Reverse charge', intra-Community supply, and VAT exemption references with the corresponding EU Directive articles.

Sequential invoice numbering

Automatic, sequential invoice numbers (e.g. INV-00001) that satisfy EU traceability requirements — unique per company and easy to trace.

PDF export & digital archiving

Review and download invoices as PDF directly from the app — suitable for electronic invoicing and digital record keeping.

Built for

Whoever is sending the invoice

One tool that bends to how you actually bill — whether that's one client a month or a dozen a week.

Freelancers

Bill EU and non-EU clients with the right VAT note, get paid, and finish your tax year without spreadsheet drama.

  • Reverse charge presets for EU B2B
  • Personal / patent ID support
  • PDF archive for tax filings

Small agencies

Run multiple companies under one login, keep client catalogues separate, and let your accountant download exactly what they need.

  • Multiple billing identities
  • Per-client default products & rates
  • Dashboard per company or combined

Consultants & specialists

Recurring retainers, purchase-order budgets, and tidy numbering series that satisfy procurement on the other side.

  • Recurring invoice templates
  • Purchase orders with caps
  • Custom numbering series
How it works

Three steps from sign-up to a sent invoice

Set up your billing identity

Add your company or sole-trader details, VAT number, bank account, and a logo. We keep it all in one place so every invoice picks the right values.

Add clients and products

Save client addresses, VAT IDs, and preferred currencies. Build a small product catalogue with default prices — billable in one click.

Issue, send, and track

Create an invoice in seconds, send it by email, and watch payments roll in on the dashboard. Late ones nudge themselves.

FAQ

Answers to the questions we get most

Is Invoicing Zone really free?
Yes — Invoicing Zone is free during the early-access phase. We'll introduce paid plans later, with at least 30 days' notice and no surprise charges. Anything you create stays yours and exportable.
Which countries can use it?
The product is built around EU VAT rules and is primarily for businesses operating in the European Union and EEA. You can bill clients outside the EU using the reverse-charge or exempt presets where appropriate.
Does it satisfy Article 226 of the EU VAT Directive?
Yes. Every invoice issued through Invoicing Zone includes the 15 mandatory fields listed in Article 226 of Council Directive 2006/112/EC, including supplier and customer details, VAT identification numbers, sequential numbering, supply date, taxable amount, VAT rate, and the VAT amount.
Where is my data hosted?
Application data is hosted in the European Union (Heroku EU region). Our analytics provider (Plausible) is also EU-hosted and cookie-free. The full list of subprocessors is on our Privacy Policy page.
Can I run more than one company?
Yes — you can add as many billing identities as you need under a single account. The dashboard shows revenue per company or combined.
Do I get a Data Processing Agreement?
Yes. We provide a standard DPA on request that covers Article 28 GDPR requirements, including transfers outside the EEA under the European Commission's Standard Contractual Clauses. Email [email protected] with your business details.
Can I export everything I've created?
Yes. Every invoice is available as a PDF, and the data behind it can be exported. We keep this fast and obvious so switching tools — or just keeping your accountant happy — is painless.
Do you use cookies or trackers?
Only what's strictly necessary to sign you in and remember your interface language. Plausible is cookie-free, Sentry stores no cookies. No marketing cookies, no third-party trackers. Details on our Cookie Policy page.

Ready to simplify invoicing?

Create an account in under a minute. Fill in your company details once, then issue your first invoice on the spot.